Q: What is the best way to use classes to track several rental apartments in one building?
A: Honestly, I would NOT suggest using classes to track units at all. If you manage multiple properties, each with multiple units, the class list would become cumbersome to work with.
I would add each unit as a Job of the property. This will keep your property owners and tenants organized in the Customer Center.
Add each Unit as a Job. Open the Customer Center. Right-click on the property and select Add Job.
As you add property owners, properties, and even tenants, adding the units or apartments as a Job will keep your financial and management data organized. The screen below shows how your Customer List should look after adding property owners, properties and units.
Gita: If the properties are managed by a management company in the same company file – would the management company be set up as a customer? Would the multiple properties also be customers with their units being jobs? Would you only use classes to track each property and not their units? Thank you for sharing your expertise!
Hello Kelly,
When you manage properties with QuickBooks, click on this link to see the basic steps to customize your QuickBooks file for property managment.
Gita