QuickBooks 2012 – Bill Payment Stubs

As I continue to work with QuickBooks 2012, I have been uncovering more and more changes. The other day, I was paying bills using the Pay Bills feature and discovered that I can now print Bill Payment Stubs after paying with a credit card!

This feature is not new in QuickBooks but it is now more accessible. Instead of printing bill payment stubs later (or forgetting to print them later), print them right after you pay your bills.

Open the Pay Bills feature. Select the bills you would like to pay, select Credit Card as your payment method, and choose the card. After clicking Pay Selected Bills, the following Payment Summary screen appears.

Payment Summary Pay Bills

 Click Print Payment Stub. Select the bills you would like to print. You have the option of printing stubs for bills paid by check or by credit card.

Bill Payment Stubs for Checks

Bill Payment Stub Credit Card

Click Preview to view a sample stub. Click OK to print.

You can also print the bill payment stubs in previous versions of QuickBooks. Click File and select Print Forms… Choose Bill Payments Stubs.

The Bill Payment Stubs can come in handy if you mail your checks or payments to the vendor. Also, you can print them to reconcile with your bank and credit card statements manually.

Bill Payment Stub

By | 2017-03-21T11:11:47+00:00 October 17th, 2011|2 Comments

About the Author:

Gita Faust is a principal of Fast Trac Consulting and has authored series of courses Manage Properties with QuickBooks providing step-by-step guidance for real estate and property management industry. Gita is an Intuit Premier Reseller, an Advanced Certified QuickBooks ProAdvisor, and a member of Intuit’s Trainer/Writer Network. She is also certified in Intuit’s QuickBooks Enterprise and QuickBooks Point of Sale.

2 Comments

  1. John Waskewics February 21, 2012 at 8:46 pm - Reply

    We saw this as a nice addition as well when paying by CC, but we also noticed that users that have FULL access to QuickBooks cannot print the stubs. The admin can, but the admin account is not what we typically use. We get an error stating that we do not have permissions to print payment stubs – what gives?

    Thank John

    • Gita Faust February 22, 2012 at 10:05 am - Reply

      John,

      Check your user access setting – under Company > User Password. Gita

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