The Complete QuickBooks Guide for Vacation Rental Owners, Managers & Accountants
Let Me Guess… You’ve Been Here Too?
Let’s be real for a minute...
Does any of this hit home?
- 🧠 You’re a real estate investor juggling vacation rentals, spending 40+ hours a week trying to manage it all, yet your profits just don’t reflect the work you put in.
- 🕰️ You’re a property manager clocking 10+ hour days, promoting your business, handling guests, owners, and the money… but you’re still only earning a flat fee that barely covers your efforts.
- 📊 You’re an accountant, bookkeeper, or QuickBooks pro pouring 50+ hours into learning how to support short-term rental clients… but you’re only paid for the client facing hours not the research, not the trial and error.
If you nodded yes to any of these, I want you to know something:
💬 There’s a better way and I built this course with you in mind.
Inside, I’ll teach you the exact shortcuts, systems, and strategies to use QuickBooks in a way that saves time, reduces errors, and actually helps grow your income.
The Tools, Tricks & Systems You’ll Take With You
The Only Skill You Need to Manage Short-Term Rental Finances
Let’s skip the small talk.
If you’re here, chances are you’re managing vacation rentals or thinking about it and QuickBooks has you feeling a little overwhelmed.
You're not alone. I’ve helped hundreds of owners, managers, and bookkeepers go from “I have no idea what I’m doing” to “Wow, I can actually handle this!”
Here’s the truth:
- 👉 You don’t need a degree.
- 👉 You don’t need a certification.
- 👉 You just need the right steps and someone to guide you.
I’ve been doing this for over 25 years and what I’ve learned is this:
Most people don’t struggle because they’re not smart —
They struggle because no one ever showed them how to do it properly.
So that’s what I’m here to do.
To walk you through the process simply, clearly, and step by step.
Let’s take the stress out of your numbers and finally make them work for you.
From Gita’s Desk: My Story
When I first started teaching QuickBooks, I was nervous, but my clients believed in me. They saw results. They referred me to their friends. So I doubled down. I created a system that real estate pros could trust. A step-by-step, repeatable process to manage EVERY aspect of vacation rental accounting using QuickBooks.
Now, after 25 years as an Advanced Certified QuickBooks ProAdvisor, I’m sharing this exact system with YOU.
Are you managing your own vacation rentals?
Or are you handling rentals for someone else?
Either way, I’ve built this course with you in mind.
You don’t need to fit into a generic box.
You just need a path that fits your day-to-day reality.
Let’s find yours.
For Vacation Rental Owners & Landlords
Are you the one calling the shots on your own short-term rentals? Then this path is your financial toolbox.
We’ll walk you through:- ✅ How to properly record property purchases and sales
- ✅ Tracking loans (hard, soft, construction refinance we break it all down)
- ✅ Allocating expenses by unit so nothing falls through the cracks
- ✅ Managing reimbursements, drawdowns, and owner contributions
- ✅ Saving BIG with tax smart cost segregation strategies
- ✅ Keeping squeaky clean records for peace of mind and tax prep
💡 This is your track if you’re wearing all the hats and want your books buttoned up, tax ready, and working in your favor year round.
Explore the Course for Rental Property Owners
For Vacation Rental Property Managers
Managing rentals for other owners? Your days are packed! Let's simplify the numbers and take one thing off your plate.
Inside this course, you’ll learn how to:- ✅ Calculate and collect management fees automatically (yes, really)
- ✅ Generate owner statements that are crystal clear and professional
- ✅ Track vendor deposits, reserve funds, and travel agent commissions
- ✅ Apply accurate markups and make sure you’re getting paid properly
- ✅ Handle owner payments and 1099s without the last minute scramble
- ✅ Keep client ledgers clean, organized, and audit ready
💡 If you’re a property manager who wants to scale confidently and prove your value with bulletproof financials this is your path.
Explore the Course for Property Managers
What You’ll Be Able To Do
- ✅ Track unit rates and guest balances
- ✅ Collect and reconcile deposits
- ✅ Automate work orders and cleaning crew payments
- ✅ Record credit card charges and reconcile trust accounts
- ✅ Generate clean, clear owner statements
- ✅ File lodging and sales tax with accuracy
- ✅ Create and send 1099s with confidence
- ✅ Use 100+ reports to manage your business
- ✅ Avoid double entry between booking software and QuickBooks
- ✅ Follow a streamlined process that just works
Skills, Systems & Secrets You’re About to Master
Inside this course, I’m not just handing you dry how-tos but I’m walking you through the exact skills, time saving systems, and powerful QuickBooks strategies I’ve used with real clients for over 20 years.
Check out below what all you’ll get inside this course:
01. File Setup
Customized QuickBooks setup for vacation rentals: chart of Accounts, items, templates, and preferences.
02. Booking Site Integration
Automate reservations from popular booking platforms (Airbnb, Vrbo, etc.).
03. Revenue Management
Track revenue by check-in/check-out dates. Recognize revenue accurately for tax reporting and performance tracking.
04. Step-by-Step System
Daily workflows you can follow to reduce confusion, errors, and manual work.
05. Bonuses & Strategy
Advanced planning strategy to tailor the system to your specific business model.
06. Trust Accounting
Effortlessly manage security deposits and trust funds, a must for legal compliance.
07. Lodging & Sales Tax
Apply, collect, and report taxes for each property based on city, county, and state laws.
08. Advanced Reporting
Customize over 100+ reports to analyze performance, reduce risk, and avoid tax season surprises.
09. Video Library
Full video walkthroughs to help you implement everything quickly and confidently.
Every single day, people just like you are turning their vacation rentals into real, reliable income and they’re doing it with QuickBooks. You don’t need to be a pro. You just need the right tools, the right system and someone to walk you through it. Inside the course, I’ll hand you everything I use with my own clients so you can stop guessing, stop stressing and finally take control of your bookkeeping.
📘 Step-by-Step Guide
🎥 Training Videos
✅ Ready to Use Checklists
📝 Customizable Forms
📂 Practical Worksheets
Hear Straight From the People Who Took the Leap
You’ve done the hard part: building a vacation rental business worth something.
Now it’s time to make the books work just as hard as you do.
Every day, smart vacation rental owners, managers, and accountants are using QuickBooks Online the right way, simplifying operations, avoiding costly errors, and building real, lasting income.
So here’s the question…
Why not you?
This course walks you step by step through the exact system I’ve used to help hundreds of real estate investors, property managers, CPAs, and bookkeepers clean up their accounting, get clarity, and take control.
What You’ll Get Inside
- ✅ Instant, lifetime access – start now, revisit anytime
- ✅ QuickBooks Online covered in detail
- ✅ Real tools, real templates, real workflows – not theory, not fluff
Whether you’re wearing all the hats or managing for others, this course gives you a proven, repeatable process that works in the real world of vacation rentals.
🎯 Ready to take the guesswork out of your bookkeeping?
Join now for just $399 and get everything you need to manage your short-term rental finances with confidence.
Because your financial process shouldn’t be a mystery, it should be your biggest asset.