The next part of the Company Preferences tab of the Checking section
starts out looking very similar to the My Preferences section. However, keep in mind that any options on the Company Preferences tab will always affect every user who works with this company in QuickBooks.
- Open the Create Paycheck form
- If you have multiple bank accounts in the business, then choose the account you use most often for writing paychecks.
- Open the Pay Payroll Liabilities form
- Again, if you have multiple accounts, choose the account that most often is used for payroll liabilities
- Online Banking
- Online banking has two view options in QuickBooks. This is only applicable if you have online banking enabled.
- Side by Side Mode
- You can use this mode to view to add or match transactions from an online banking site. Renaming rules are also a little more lenient than register mode and are created automatically
- Register Mode
- Register mode will be familiar to users who have used online banking in QuickBooks 2008 and earlier. Register mode is a little more strict about aliases, but if you like the old set up, then choose this option
The Company Preferences tab in the Checking section of the QuickBooks preferences window covers a large amount of
administrator options for setting up default checking options. Remember that these options can be found by selecting Edit-> Preferences, then clicking on the Checking section, then the Company Preferences tab.
- Print Account Names on Voucher
- Selecting this option will cause QuickBooks to print the account name on the voucher portion of the check, which can be a great help for record keeping
- Change Check Date when Non-cleared Check is Printed
- This will change the check date to the current date whenever the check is printed
- Start with Payee Field on Check
- If this option is selected, then when you write a check in QuickBooks, the cursor will start in the payee field, so that would be the first thing typed.
- Warn About Duplicate Check numbers
- This displays a warning message if you attempt to enter a check number that has already been used.
- Autofill Payee Account Number in Check Memo
- When selected, the account number of the payee will be automatically placed in the memo field
The Checking section of the preferences screen in QuickBooks contains all options referring to the writing and formatting of checks in QuickBooks. 
This post will be covering all of the options in the My Preferences tab, which contains the preferences that only pertain to the current user.
All of the options in this tab pertain to setting the default accounts for writing checks. Some companies may use multiple checking accounts, so this is an easy way to set the defaults for various common actions. If the company has only one checking account, then there is no real need to deal with this screen.
- Open the Write Checks form
- Select the checking account that you most commonly write checks from.
- Open the Pay Bills form
- Select the account that you most commonly use for paying bills such as utilities, rent, supplies, etc.
- Open the Pay Sales Tax form
- If you have a separate account for paying sales tax on items, select that account in this option
- Open the Make Deposits form
- Choose the account that you most commonly make deposits into.
The Bills section of the preferences window is fairly short, but very important. This section only has one tab with options – the Company Preferences tab. It is important to note that any options in this tab will affect the entire company and all users who access this company. These options can only be changed by an administrator.
- Bills are due XX days after receipt
- This option is used to determine when to add bills to the Reminders window. The initial value is 10, but it can be changed to any number. If the number is kept at 10, then if a bill is entered in on February 5th, then the bill’s due date will be set to February 15th.
- Warn About Duplicate Bill Numbers from the same Vendor
- Checking the box for this option will display a warning if a bill from a vendor has the same number as a previous entry. This is a great way to avoid accidentally paying a bill twice.
- Automatically Use Credits
- Selecting this option will automatically apply a credit from a vendor to the next bill.
- Automatically Use Discounts
- Checking this option will automatically apply any discounts to a bill that is being paid in the Bill Pay section
Today is the final entry in our coverage of the Accounting preference window. We will be covering the 
final options in the Company Preferences tab. Remember, to view these options, open QuickBooks and Select Edit -> Preferences and click on the Accounting option, then select the Company Preferences tab.
- Date Warnings
- The date warning options are used to alert QuickBooks users if the transactions that they are trying to enter are too far in the past or the future. Setting this option is a good way to control how other users enter transactions into your company. You can set the options to show alerts for dates that are too far in the past, the future, or both.
- Closing Date
- Setting this option sets the date when QuickBooks will close the books on your company. After the books are closed, you can set a closing date password to limit who has access to the closed books. Only administrators can set the closing date password.
