Q: How do I set my custom invoice to be the default invoice that comes up when I go to enter a new invoice?
A: Easy way is to inactivate the invoice templates you will not be using. Click on Edit > Template > right click on the template and select inactivate.
Hi Gita, Your QuickBooks Landlord Guide to Financial and Property Management has saved me so much money and time. So my question is how would I export and import the invoice template from another file.
Just a little on how I came about buying your book on real estate using QuickBooks. I found you on the Intuit real estate forum and asked questions, but not the detailed answers where I spend over 37 hours. Even with trial and error – was not even close. So I decided to spend money for a great product rather than spending 99.00 or so. Thank you for the great book, let me know when your book is ready for REO, BPO and Receivership, we already have 3 new clients signed up last week. I am ready to make the investment for the amount of $299.00 without blinking an eye.
—Gray M. with Re Max for 10 years and counting
A: Thank you for the kind words Gray and I am glad we both made the investment in our book QuickBooks for landlords accounting and bookkeeping system. Here is a step by step procedure:
Export the template: Click on File > Lists > Templates > Right click on the Template and select the Export – save it in a folder that is easy to find
Import the template: Click on File > Lists > Templates > on the bottom left of the Templates window, click on Templates and select the Import – select the file to import
You should be able to see the template you imported on the list.
Q: How can I adjust the On Screen Invoice to show a Subtotal of the goods supplied? In the Customize window the option to tick the box is not allowed.
A: Create a new item called Subtotal and enter it on the screen. It will also print on the invoice. Click on QuickBooks Help for more detail.
Q: I am a property manager using QuickBooks. Most of my residents make cash payments towards rent in person. We always enter the payment through the customer payment screen and print a receipt. However, the payment receipts do not have a tracking number. I would like to audit the payment receipts or assign a tracking number to each receipt because I suspect possible printing of receipts before saving the transaction and the cash going “missing”. How can I do this?
A: You can always look at the following audit trail reports by tenant name or date in question:
Click on Reports > Accountant & Taxes >
– Audit Trail
–Closing Date Exception Report
– Voided/Deleted Transactions Summary
– Voided/Deleted Transactions Detail
Q: How do I correctly set up a home loan account(s) to track principal, escrow, and interest on an already existing mortgage?
A: Enter the vendor name, loan account as a liability account and use the Loan Manager under Banking tab on the menu bar. Check out the help section within QuickBooks program for more detail.
Q: What is the correct way of recording a sale of a property for a real estate agency? (i.e. the commission earned). QuickBooks asks for an item code on the invoicing screen (i.e. Stock item), but the properties are not owned by the estate agency.
A: As an agency even though you do not own the property, you need to track the commission when you make the sale, as well as the name of the buyer, seller and the property name. Create an invoice and enter the details in the description.
You can only use items on Invoices. For commission earned – create an item and link it to income account called income.
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