Audit Missing Tenant Payments Received

October 5, 2023

Q: I am a property manager using QuickBooks. Most of my residents make cash payments towards rent in person. We always enter the payment through the customer payment screen and print a receipt. However, the payment receipts do not have a tracking number. I would like to audit the payment receipts or assign a tracking number to each receipt because I suspect possible printing of receipts before saving the transaction and the cash going “missing”. How can I do this?

A: You can always look at the following audit trail reports by tenant name or date in question:

Click on Reports > Accountant & Taxes >

— Audit Trail

–Closing Date Exception Report

— Voided/Deleted Transactions Summary

— Voided/Deleted Transactions Detail

Gita Faust

About the Author

Gita Faust has over 30 years of accounting experience in the real estate and property management industry, Gita Faust is more than just a real estate investor; she is also popular for her work as an accountant, consultant, mentor, speaker, QuickBooks Top ProAdvisor, QuickBooks Solution Provider, member of Intuit’s Trainer/Writer Network, and, of course, author. Gita is well-known for her exemplary leadership and advisory skills. In fact, she even helped pioneer the adaptation of QuickBooks to suit the needs of professionals in real estate and property management. To share her knowledge she has written a series of courses titled Simplified Accounting Solution, which provides step-by-step guidance for those working with QuickBooks.

For Real Estate Investors

For Real Estate Investors

For Property Managers

For Real Estate Investors

For Real Estate Professionals

QuickBooks App

QuickBooks Software

Apps we use