Audit Payments

Q: I am a property manager. Most of my residents make cash payments towards rent in person.  We always enter the payment through the customer payment screen and print a receipt. However, the payment receipts do not have a tracking number. I would like to audit the payment receipts or assign a tracking number to each receipt because I suspect possible printing of receipts before saving the transaction and the cash going “missing”. How can I do this?

A: You can always look at the following audit trail reports by tenant name or by the date in question:

Open the Reports menu on the Menu Bar and highlight Accountant & Taxes.

Select one of the following reports:

  • Audit Trail: This report lists each accounting transaction and any additions, deletions, or modifications. Any information about the transaction that has been changed is highlighted in Bold Italic print.
  • Closing Date Exception Report: This report shows transactions dated on or before the closing date that were changed or entered after you established the closing date.
  • Voided & Deleted Transactions Summary Report: This report tracks transactions that you void or delete.
  • Voided & Deleted Transactions Detail Report: This report also tracks transactions that you void or delete. It also displays their detailed history.

You can also memorize your reports to show the information you need.

Gita Faust

About the Author

Gita Faust has over 30 years of accounting experience in the real estate and property management industry, Gita Faust is more than just a real estate investor; she is also popular for her work as an accountant, consultant, mentor, speaker, QuickBooks Top ProAdvisor, QuickBooks Solution Provider, member of Intuit’s Trainer/Writer Network, and, of course, author. Gita is well-known for her exemplary leadership and advisory skills. In fact, she even helped pioneer the adaptation of QuickBooks to suit the needs of professionals in real estate and property management. To share her knowledge she has written a series of courses titled Simplified Accounting Solution, which provides step-by-step guidance for those working with QuickBooks.

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