Convert QuickBooks File to Current Version

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When you buy a new version of QuickBooks (QuickBooks 2012 has some great additions!), the company file you were using in your older version needs to be updated to work in the new version.

Once you convert the file to work with the new version, you cannot use the file with the old version. Create a backup copy and save it in a secure location for future use.

Open the new version of QuickBooks. Click Open or Restore a Company. Select Open a company file and click Next.

Before updating your data file to the current version, QuickBooks will ask you to back up your file. Once you open this file in the newer version, you cannot open it in the older version. By creating a backup, you will always have access to your data in the older version.

Click OK.

QuickBooks asks you if it can update your file. Select the box stating that you understand that your file will be updated. Click Update Now.

Follow the procedure to back up the QuickBooks file.


Once the backup is completed, QuickBooks will update the Company file. Click Yes to continue.

The file data will update.

Once your data is updated, you can begin using QuickBooks 2012.

Gita Faust

About the Author

Gita Faust has over 30 years of accounting experience in the real estate and property management industry, Gita Faust is more than just a real estate investor; she is also popular for her work as an accountant, consultant, mentor, speaker, QuickBooks Top ProAdvisor, QuickBooks Solution Provider, member of Intuit’s Trainer/Writer Network, and, of course, author. Gita is well-known for her exemplary leadership and advisory skills. In fact, she even helped pioneer the adaptation of QuickBooks to suit the needs of professionals in real estate and property management. To share her knowledge she has written a series of courses titled Simplified Accounting Solution, which provides step-by-step guidance for those working with QuickBooks.

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