Landlords To Spot Fake Pay Stubs

Being a landlord, it is extremely important to read potential tenants well to ensure a smooth and care-free rental process. Most basic tactic used by some renters to appear in a more financial stable is the presentation of a fake pay stub. The false documentation can lead to legal consequences for landlords, including missing earnings and legal issues. In this blog we will guide you through the process of spotting real paystub so that you can secure your investment and take informed decisions while selecting tenants.

Understanding the Vitality of Authentic Paystub

An authentic pay stub serves as a clear indication of an individual’s employment status, earnings, financial status. They provide vital details such as employer’s name, employee’s gross and net earnings, deductions and taxes withheld. For landlords, these documents offer valuable insight into a tenant’s ability to pay rent and meet the financial obligations.

Typical Signs of a Real Paycheck stubs

Detecting a fake pay stub requires attention to detail for discrepancies and errors. Below mentioned are some of the most common signs that might indicate false documents:

  • Misinformation: A fake paystub contains mismatched information, like discrepancies in the employer’s name, address and contact information. Verify the authenticity of these details by checking with reliable sources or contacting the employer in-person.
  • Impractical Earning: Impractical earnings relative to the tenant’s job occupation might indicate fabrication. Compare the earning income with the industry standards or even a background check can confirm the employment history and earnings information of a tenant.
  • Missing Details: An authentic pay stub generally includes in depth-details and professional formatting and printing quality. Just be aware of the documents with missing information or blurred text as these are the signs of forgery attempts.
  • Odd Dates and Pay Periods:  Pay Stubs should contain dates and pay periods aligned with the tenant’s employment timeline. Look for errors in the duration of payments, which can suggest manipulation.

Steps To Verify Pay Stubs

  • Do a Thorough Background Check: Doing a thorough background check on reliable tenants to verify their source of income, history and their financial stability is a good routine procedure. You can contact the previous employers to cross-verify the accuracy of pay stubs and employment verification.
  • Use Online Verification Services: Take advantage of online verification services or professional background screening companies to authenticate pay stubs and employment information. These tools can help streamline the verification process and detect fraudulent documents more efficiently.
  • Consult Legal Experts Advice: Seek a legal consultation from experts to make sure you’re in compliance with the relevant laws and regulations which are in the best interest of the tenants screening and verification process. They can give you valuable information in handling legal situations related to fake pay stubs.

Best Ways To Spot a Fake Paystub:

  • Unprofessional paystub with misinformation and typos
  • Cross-verify personal information for inaccuracies.
  • Font inconsistencies and misalignment.
  • O’s are used in place of zeroes.
  • Inconsistent payroll periods and pay date.
  • Numbers can be perfectly rounded off to a whole number, as most of the paystubs have a rounded number.
  • Same employer but providing different pay stub format between the two from the same employer.
  • Lacks general professional details which will be seen on a typical paystub.
  • Lacks deductions such as taxes, insurance deductions, social security deductions.

What is a Paystub?

A Paystub is a piece of your pay stub which showcases information about the employee’s pay. A paystub showcases wages earned during the pay period and year-to-end date payroll.

What Information is Included on a Paystub?

Information on an online paystub generally shows the employee’s gross wage, net pay, taxes withheld and deductions. Information included on a paystub includes:

  • Employee Information like name, social security number and address
  • Employee’s pay rate
  • Date of pay period
  • Gross earnings
  • Taxes withheld
  • Deductions
  • Employees Contributions
  • Net Pay

Why Are Pay Stubs Important?

Pay Stubs are vital because they provide clear transparency between employers and employees and help in preventing pay-related conflicts.


It is crucial for landlords to be able to recognize false pay stubs in order to protect their investments and property values, and ensure a strong foundation for their rental units. By becoming familiar with red flags and reliable verification techniques, landlords can effectively avoid any implications of deceptive financial documentation, and remain confident in making educated decisions when accepting new lease agreements. Fifteen profitica and maximum background studies play a fundamental role in promoting a safe and reliable rental community, beneficial for all parties involved such as tenants and landlords.

Gita Faust

About the Author

Gita Faust has over 30 years of accounting experience in the real estate and property management industry, Gita Faust is more than just a real estate investor; she is also popular for her work as an accountant, consultant, mentor, speaker, QuickBooks Top ProAdvisor, QuickBooks Solution Provider, member of Intuit’s Trainer/Writer Network, and, of course, author. Gita is well-known for her exemplary leadership and advisory skills. In fact, she even helped pioneer the adaptation of QuickBooks to suit the needs of professionals in real estate and property management. To share her knowledge she has written a series of courses titled Simplified Accounting Solution, which provides step-by-step guidance for those working with QuickBooks.

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