QuickBooks Payments: Company Preferences

The QuickBooks Payments preferences section is all about the options involved with receiving invoicing payments. This is a very important section as all businesses receive payments (we hope). The only tab available in the QuickBooks Payments section is the Company Preferences tab. So here is the first part of the options in this section.

QuickBooks Payments
  • Automatically Apply Payments
    • Turning on this option will cause QuickBooks to apply for a payment from a client toward any outstanding invoices in that client’s name. If there is more than one invoice, QuickBooks will apply the payment to the oldest one first.
  • Automatically Calculate Payments
    • If you check this box, then when you select an invoice and go to enter the amount received, QuickBooks will automatically enter the amount of the invoice.
  • Use Undeposited Funds as a Default Deposit to Account
    • Turning this on will make QuickBooks place all depositing payments into the Undeposited Funds account by default. Turning it off means you will have to fill in an account when you enter data into the Receive Payments and Enter Sales Receipts windows.
  • Invoice Payments
    • This section has to do with customers who use the Intuit payment network. If you do use this service,  you can choose to display the payment link on emailed invoices as well as on printed ones by selecting the appropriate checkbox. You can also Enter your Intuit Payment Network email to sign in to the network.

  If you have any questions about QuickBooks Payment feel free to ask our experts for assistance.

Gita Faust

About the Author

Gita Faust has over 30 years of accounting experience in the real estate and property management industry, Gita Faust is more than just a real estate investor; she is also popular for her work as an accountant, consultant, mentor, speaker, QuickBooks Top ProAdvisor, QuickBooks Solution Provider, member of Intuit’s Trainer/Writer Network, and, of course, author. Gita is well-known for her exemplary leadership and advisory skills. In fact, she even helped pioneer the adaptation of QuickBooks to suit the needs of professionals in real estate and property management. To share her knowledge she has written a series of courses titled Simplified Accounting Solution, which provides step-by-step guidance for those working with QuickBooks.

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