QuickBooks Point of Sale Streamlines, Simplifies, Smartens Up Retail Operations

Point of Sale systems have existed for years; they consist of hardware and software that work together to perform tasks like sales and returns, inventory management, and customer administration. Large retail stores live and die by them.

If you have a small retail operation and think POS is too cumbersome and expensive for you, you haven’t investigated QuickBooks Point of Sale. It’s affordable and, like other Intuit products, easy to use. By using this software (with optional hardware), you will:

  • Save time
  • Improve inventory management
  • Get reports assessing your operation’s performance
  • Give customers a personalized buying experience

Simple Setup, Operation

Point of Sale’s intuitive interface makes transactions easy and smart.

QuickBooks Point of Sale can be used alone or with QuickBooks. If you use both, POS will import customers and their account balances/limits, vendors and payment terms, and inventory. Data also moves back to QuickBooks, including sales receipts, deposits, sales tax, receipts of merchandise, inventory adjustments and cash drawer payouts.

Point of Sale looks and works like other Windows software. To process a sale or return, you simply click tabs, select from lists, and enter data. While you’re entering a transaction, the software is updating inventory and customer information. You can accept six different types of payments — including credit and gift cards — and print receipts.

Detailed customer and inventory records – which can be added and accessed during a transaction — help you know your buyers and your stock status. Add a bar code scanner to your hardware configuration, and your interactions with customers will be accelerated. POS automatically generates purchase orders when inventory drops.

It All Adds Up

QuickBooks Point of Sale offers dozens of reports.

Your careful tracking of customers, sales, and inventory culminate in comprehensive views of your operation’s activities. Customizable built-in reports provide insight into everything the software tracks, including:

  • Customers. Sales volume by customer, sales by promotional code
  • Inventory. Inventory value, summary with activity
  • Sales. Best and worst sellers, most common returns, discount summary
  • Orders. Layaway detail, backorders

Additional reports cover adjustments, taxes, employees, and shipping. At day’s end, you can run comprehensive activity summaries.

QuickBooks Point of Sale is easy to use, but retail management is complex. We can help you set up and maintain the software to best accommodate your hectic workflow and plan for your store’s future by intelligently interpreting the past.

Gita Faust

About the Author

Gita Faust has over 30 years of accounting experience in the real estate and property management industry, Gita Faust is more than just a real estate investor; she is also popular for her work as an accountant, consultant, mentor, speaker, QuickBooks Top ProAdvisor, QuickBooks Solution Provider, member of Intuit’s Trainer/Writer Network, and, of course, author. Gita is well-known for her exemplary leadership and advisory skills. In fact, she even helped pioneer the adaptation of QuickBooks to suit the needs of professionals in real estate and property management. To share her knowledge she has written a series of courses titled Simplified Accounting Solution, which provides step-by-step guidance for those working with QuickBooks.

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