QuickBooks reports and graphs: Company Preferences

QuickBooks reports and graphs

If you are an administrator for a company in QuickBooks, then you can change the options in the

Company Preferences tab. If you look in the QuickBooks reports and graphs section of the QuickBooks preferences window, you will see a few very important options for setting up graphs for your company. Here is a description of how the options will affect your users.

  • Summary Reports Basis
    • There is an important distinction to be made here when dealing with summary reports. If you choose Accrual, then QuickBooks will base the report around income and expenses from the moment they are entered. If you choose Cash, QuickBooks will base the reports on money from the moment the cash is received or spent.
  • Aging Reports
    • Aging Reports track how much money is due and how much is overdue. From this section, you can choose to make QuickBooks count from the due date, or the transaction date, depending on how you do your books.
  • Reports – Show Accounts by
    • By default, QuickBooks will display only the account names in reports in the QuickBooks reports and graphs section. However, you can choose to display the name, the description, or both if you would like to.
  • Statement of Cash Flows
    • This section has the “Classify Cash” button which will allow you to choose which accounts you want to use to display the automatically generated Statement of Cash Flows report.

Gita Faust

About the Author

Gita Faust has over 30 years of accounting experience in the real estate and property management industry, Gita Faust is more than just a real estate investor; she is also popular for her work as an accountant, consultant, mentor, speaker, QuickBooks Top ProAdvisor, QuickBooks Solution Provider, member of Intuit’s Trainer/Writer Network, and, of course, author. Gita is well-known for her exemplary leadership and advisory skills. In fact, she even helped pioneer the adaptation of QuickBooks to suit the needs of professionals in real estate and property management. To share her knowledge she has written a series of courses titled Simplified Accounting Solution, which provides step-by-step guidance for those working with QuickBooks.

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