Track Open Purchase in QuickBooks


For any business, especially for the real estate & property management industry, it is important to track purchase orders. If you manage properties, you may be responsible for purchasing materials and hiring subcontractors. You may have an in-house employee who handles the purchases orders or an external vendor. Either way, you should enter the order into QuickBooks. These reports will let you know what jobs are pending at any given time so you are not behind on your orders. These purchase orders can also track supply orders.

The Open Purchase Orders report lists each open purchase order with the vendor name, purchase order number, anticipated delivery date, amount due, and the balance.

The Open Purchase Orders Detail report lists each purchase order by item with the purchase order number, vendor, memo, delivery date, quantity ordered, quantity received, quantity backordered as well as the amount due and balance. This detailed report will help you keep track of your work and supplies down to a T.

The Open Purchase Orders by Job report lists each purchase order by Job. If you have set up your QuickBooks file for real estate & property management, this report lists purchase orders and purchase orders by tenantunitproperty, and property owner. By tracking open purchase orders by tenant, you can keep them happy by following up on their purchases.

You can always customize and memorize your reports to be view by work performed, supplies orders, job and vendor names.

AND you can always view purchase order reports if they were open, partially received, and closed. Give us a call if you need additional reports customized.

Gita Faust

About the Author

Gita Faust has over 30 years of accounting experience in the real estate and property management industry, Gita Faust is more than just a real estate investor; she is also popular for her work as an accountant, consultant, mentor, speaker, QuickBooks Top ProAdvisor, QuickBooks Solution Provider, member of Intuit’s Trainer/Writer Network, and, of course, author. Gita is well-known for her exemplary leadership and advisory skills. In fact, she even helped pioneer the adaptation of QuickBooks to suit the needs of professionals in real estate and property management. To share her knowledge she has written a series of courses titled Simplified Accounting Solution, which provides step-by-step guidance for those working with QuickBooks.

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