Rental property management record keeping

record keeping

As a small business owner myself, I understand that your desk is probably swamped with a mile-high stack of papers. If you have rental properties, you may have work orders, receipts, invoices, and an endless supply of junk mail that is your record keeping. I always emphasize following a process to organize your financial records. There is so much to do at the end of the year but your desk would greatly appreciate a nice shape-up before the start of the next year. Get your financial statements in order so you can file your returns early and enjoy the springtime.

What do I need to keep?

You should keep all records related to your rental activities, including the rent and repair documents. Repair documents include subcontractor bills, work order requests, and receipts from capital improvement supply purchases.

Some business expenses can be deductible but you need proof of purchase to legitimize the expense. Keep receipts, bills, and canceled checks in a large envelope or Ziploc. Organize the receipts by month if possible so you can easily find records with record keeping.

Why should I keep records?

If the IRS decides to audit your business and you don’t have the records, you might not receive the deductible for applicable

Also, these records help you file tax returns easily. If entered into QuickBooks in a timely fashion, you can view the financial statements without heavy calculations.

A little bit of record-keeping a day keeps the IRS away!

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Gita Faust

About the Author

Gita Faust has over 30 years of accounting experience in the real estate and property management industry, Gita Faust is more than just a real estate investor; she is also popular for her work as an accountant, consultant, mentor, speaker, QuickBooks Top ProAdvisor, QuickBooks Solution Provider, member of Intuit’s Trainer/Writer Network, and, of course, author. Gita is well-known for her exemplary leadership and advisory skills. In fact, she even helped pioneer the adaptation of QuickBooks to suit the needs of professionals in real estate and property management. To share her knowledge she has written a series of courses titled Simplified Accounting Solution, which provides step-by-step guidance for those working with QuickBooks.

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