How to Use Account Numbers with Your QuickBooks Accounts

Account numbers are extremely useful for QuickBooks and are considered a good accounting practice. Here is a rule of thumb to assign numbers to account names, although it is not necessary to use numbers in QuickBooks:

  • 1000-1999 Assets
  • 2000-2999 Liabilities
  • 3000-3999 Capital, Equity
  • 4000-4999 Income, Revenue
  • 5000-6999 Expenses
  • 7000-7999 Other Income
  • 8000-8999 Other Expenses

When setting up your QuickBooks file, add the account numbers given by your accountant. You may choose to show or hide the account numbers in Accounting Company Preferences.

What if I Need More QuickBooks Help?

If you need more help on how to use QuickBooks, browse our blog posts. You should be sure that you know how to do the following:

If you need more specific help with QuickBooks, please contact Fast Trac Consulting for customized advice from the experts.

Gita Faust

About the Author

Gita Faust has over 30 years of accounting experience in the real estate and property management industry, Gita Faust is more than just a real estate investor; she is also popular for her work as an accountant, consultant, mentor, speaker, QuickBooks Top ProAdvisor, QuickBooks Solution Provider, member of Intuit’s Trainer/Writer Network, and, of course, author. Gita is well-known for her exemplary leadership and advisory skills. In fact, she even helped pioneer the adaptation of QuickBooks to suit the needs of professionals in real estate and property management. To share her knowledge she has written a series of courses titled Simplified Accounting Solution, which provides step-by-step guidance for those working with QuickBooks.

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